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: Finance Department : Risk Management : |
Procurement Process with the City of Hurst
Thank you for your interest in the City of Hurst procurement process.
As a local government, the City of Hurst encourages competition
among potential suppliers and contractors to obtain quality goods
and services at the best available prices in order to maximize the
tax dollars of its residents.
The Internal Revenue Service form W-9 is required by the City of
Hurst. To download the form click here.(34
kb)
The City of Hurst Employs Four Different Procurement Methods for Goods & Services:
| Open Market Purchases |
| $0.00 to $500: |
Purchases in this range may be made by User Departments
with only one quote. |
| Greater than $500 to $1,000: |
Purchases in this range may also be made by User
Departments, but require a minimum of three quotes. |
| Greater than $1000 to $5,000: |
Purchases in this range require the User Department
to submit a purchase requisition for appropriate approvals and
routing to Purchasing where a formal purchase order will be
issued. The purchase order number is unique to that particular
purchase and must be included on any invoices received from
the supplier.Of Special Note: The City will seek quotes from
the State approved list of Historically Underutilized Business
(HUB's) for purchases exceeding $3,000. |
| Price Agreements |
| Greater than $5,000: |
These are annual agreements initiated by Purchasing,
usually with an annual expenditure greater than $5,000. Typically,
this method is used when the City has a need to purchase goods
repeatedly throughout the year in various quantities and on
an as-needed basis.
The award of price agreements may be to one or more successful
bidders. Suppliers receiving price agreement awards must maintain
adequate inventories to satisfy City demand throughout the
term of the agreement.Price agreements usually include renewal
options for several years, but do not require a formal contract. |
| Contracts |
| Greater than $5,000: |
Requires a formal contract signed by the City
and the successful bidder. Often used when the City is purchasing
services or awarding a construction project. Sealed bids or
proposals are typically used to select the successful bidder. |
| Emergency and Other Exempt Purchases |
| Emergency Purchases: |
These purchases are placed directly by employees of the City
in response to a critical demand. There are no specific purchasing
amounts defined for this type of purchase. |
| Other Exempt Purchases: |
State law defines specific types of purchases that are exempt
from the competitive bidding process. The State has determined
that these types of purchases are best selected by criteria
other than cost. |
| City Council Approval |
| Greater than $25,000: |
Purchases greater than $25,000 require City Council
approval. |
How to Participate in the City's Competitive Bidding Process
Notification from the City's Bidder's List
The City is a member of DemandStar.com by Onvia, a leading government
purchasing network located on the Internet. DemandStar.com brings
together an extensive database of governmental agencies, suppliers,
and contractors which enables the City to improve its service
to you by providing automatic bid notification and instant access
to bid information via the Web or fax-on-demand. DemandStar.com
maintains the City's bidder's list.
Although, not required, the City encourages all potential bidders
to participate in this system of electronic purchasing as the
City will post appropriate bids on the Web through DemandStar.com
for your access. If you are a member of DemandStar.com, the electronic
system will automatically notify your firm of Invitations to Bid
and Request for Proposals that have been posted by the City and
are relevant to your business. You can download the bid documents
from the Internet or have DemandStar.com fax you the bid specifications.
Requests to be added to the City's bidder's list should go directly
to DemandStar.com.
Public Advertising
Advertisements seeking sealed bids (or proposals) for the procurement
of goods or services that exceed $25,000 will be placed in the
classified (legal notice) section of the City's official newspaper.
The advertisement will be published once a week for two consecutive
weeks prior to the date when they are opened.
Public Accessibility to Bids and Proposals
Copies of bid/proposals specifications are available directly
from the City when requested by interested parties. A small fee
may be charged to offset printing and shipping costs depending
on the size and complexity of the bid documents.
Competitive bids are open to public review after the public bid
opening.
| Special
Note: Proposals are not open for public review until after
award. |
What City Department Should Receive Completed Sealed Bids/Proposals?
Unless otherwise stated in the bid specifications, completed
bids or proposals must be returned to the City in a sealed
envelope. Deliver the bid to:
| |
City of
Hurst Office of Risk/Purchasing
City Hall
1505 Precinct Line Road
Hurst, Texas 76054 |
| NOTE: |
Be sure
to include the name of your firm along with the name of the
bid, the City's assigned bid number and the bid closing time
and date on the outside of your sealed bid envelope. This will
help ensure that your bid is opened at the proper time. The
bid name and other information will be provided in the bid specifications. |
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